Reference for the six SharePoint lists that Vitextra Absence & Coverage creates on its product site: AbsenceTypes, Absences, Substitutions, Balances, Holidays and Settings. Purpose, columns, who edits what, permissions, read limits and the rules that keep the data intact.
Reference for the four statuses of an absence request in Vitextra Absence & Coverage: what Pending approval, Approved, Rejected and Cancelled mean, what triggers each status, how it affects the balance, the Team Absence Calendar and substitutions, and where each status is visible.
Reference for the link between absence requests and substitutions in Vitextra Absence & Coverage: when a substitution is created, what happens on approval, rejection and cancellation, how coverage gaps appear and why standalone substitutions behave differently.
Learn how to respond when a colleague names you as their substitute in Vitextra Absence & Coverage: find the request on the I cover tab, accept or decline it, and see what the absent person and the manager see afterwards.
Download an absence request from the Vitextra My Absences web part as an .ics file and import it into Outlook, Google Calendar or Apple Calendar: which requests offer the icon, what the file contains, why it is a one-time snapshot and how to avoid duplicates.
How to add a new absence type, change an existing one or switch it off in Vitextra Absence & Coverage: the AbsenceTypes list columns, the seven default types, color, approval, private types, half days, yearly allowance, category and sort order, and what each change does to existing requests.
How to add public and company holidays to Vitextra Absence & Coverage: the Holidays list, one row per day, how holidays change the working days of a request, how they are shaded in the Team Absence Calendar, the Upcoming public holidays block in My Absences and yearly maintenance.
Step-by-step guide to adding the My Absences, Team Absence Calendar and Substitutions web parts to a SharePoint page, selecting the site that stores the absence lists, what is created automatically, and the property pane settings with their default values.
Allow employees to submit absence requests that exceed their remaining balance in Vitextra Absence & Coverage: add the AllowNegativeBalance row to the Settings list, see how the error turns into a warning, how negative balances appear and when to use the setting.
Step-by-step guide for managers and approvers: find pending absence requests in the Approvals tab of the Vitextra My Absences web part, approve or reject them with a comment, and learn what the employee, the calendar and the substitute see afterwards.
Step-by-step guide to assigning a substitute for an absent employee in the Vitextra Substitutions web part: open the Assign a substitute panel, fill in the person, the substitute, the kind, the dates and the responsibilities, and follow the substitution until the substitute confirms it.
Step-by-step guide to cancelling a pending or approved absence request in the Vitextra My Absences web part: who can cancel which requests and until when, what happens to your balance, the calendar and your substitute, and what to do when the request is already in the past.