Step-by-step guide to exporting the absences shown in the Vitextra Team Absence Calendar to a CSV file: which absences are included, the file name, UTF-8 encoding and semicolon separator, how to open the file in Excel, the exported columns and how private absence types are handled.
Learn how to use the legend of the Vitextra Team Absence Calendar to hide and show absence types, switch pending requests on and off, and hide weekends on the timeline - and what these view filters do and do not affect, including the CSV export.
How managers use the No substitute tab of the Vitextra Substitutions web part to find approved absences of their direct reports in the next 120 days that still have no confirmed substitute, what the three status pills mean and how to close a gap with the Assign button.
Find out who is covering whom in your organization with the Vitextra Substitutions web part: use the Covering me and Who covers whom tabs, search by name, filter running, planned and ended substitutions, and read every row correctly.
Step-by-step guide to creating a handover of duties without an end date in Vitextra Absence & Coverage: assign the substitute, describe the responsibilities, confirm the handover and end it when it is no longer needed.
Learn how to choose a substitute in an absence request in the Vitextra My Absences web part: when the substitution is created, why the colleague has to confirm it, what happens if the request is rejected or cancelled, and how it differs from assigning a substitute in the Substitutions web part.
A reference to every color, pattern and mark in the Vitextra Team Absence Calendar: absence type colors, hatched pending requests, grey Away entries, the half-day mark, shaded days, holidays, today, tooltips and the +N more link.
Understand the balance cards in the Vitextra My Absences web part: how the remaining days, the used and pending days and the progress bar are calculated, where the yearly entitlement and carry-over come from, which absence types get a card, and how requests of each status affect your balance.
Learn how to request half a day or a half-day start and end of a longer absence in Vitextra My Absences: which absence types allow half days, how the two "midday" checkboxes work, how half days are counted in working days and balances, and how back-to-back half days avoid overlaps.
Step-by-step guide to requesting vacation, a personal day or another absence in the My Absences web part: choosing the type and dates, half days, a substitute and a comment, the checks before sending, and what happens after you submit the request.
How to use the Away today block of the Vitextra Team Absence Calendar to see who has an absence today, until when, and who covers them: which absences are listed, how substitutes are shown, private types and the empty state.
Configure the FallbackApprover setting in Vitextra Absence & Coverage so that absence requests of employees without a manager in Microsoft Entra ID are still routed to an approver. Covers the Settings list row, how the approver is chosen, what employees see and what to do when no approver is found.